Adding a printer

This is a re-post from the documentation site at http://sites.google.com/a/oregonsd.net/technology/documentation/add-a-printer added here for convenience.

The procedure for adding a printer is slightly different depending on if the computer is running WindowsXP or Windows 7. Both are shown below (scroll down for Windows 7).

Windows XP

1. Click on the Start menu
2. Select Settings, then Printers and Faxes
   
3. Click Add a printer.
   
4. In the "Add Printer Wizard," select A network printer, or a printer attached to another computer.
   
5. Click Next
6. Select Browse to a printer
   
7. Click Next
8. Click Find now. If you want to narrow the selection, you can optionally enter some information in the fields. In the example below, I have entered "HS" in the name, so that it will show only printers at the high school. You can do the same for the other buildings by entering BK, NK, PV, RC, MS, or DO.
   
9. Click OK.
10. A list of printers will appear. Scroll down and select the one you want, and double-click on its name.
    
11. The printer drivers will be installed automatically. Be patient.
12. Decide if you want this printer to be your default printer and select the appropriate choice.
    
    
13. Click Next.
14. Click Finish. Your printer will now appear as an option.
    
    

Windows 7

1. Click on the Start menu and select Devices and Printers.
   
2. Click Add a printer.
   
3. Click Add a network, wireless or Bluetooth printer
   
4. Click Next
5. If you see the desired printer in the list, skip to step 8
6. If you do not see the desired printer in the list, click The printer that I want isn't listed. This is a known bug.
   
7. Click Next
8. Select Find a printer in the directory, based on location or feature
   
9. Click Next
10. Click Find now. If you want to narrow the selection, you can optionally enter some information in the fields. In the example below, I have entered "HS" in the name, so that it will show only printers at the high school. You can do the same for the other buildings by entering BK, NK, PV, RC, MS, or DO.
    
11. Click OK.
12. A list of printers will appear. Scroll down and select the one you want, and double-click on its name.
    
13. The printer drivers will be installed automatically. Be patient.
    
14. A window will appear indicating a successful installation. Click Next.
    
15. Decide if you want this printer to be your default printer and select the appropriate choice. Click Finish.
    

How to install new printers

We are switching to a new and improved printing system called iPrint. Once the client is installed, it will try to update all installed printers automatically. This will work for the majority of printers district-wide, if they have not changed in any way. Many printers have changed over the summer, most notably copiers. At least one copier in each building has been replaced with a newer model, so these will have to be re-installed by whomever prints to them. Also, some printers were renamed to conform with a uniform standard. All printers are now named based on the "building-room-type" model, i.e. HS141_Laser or DO130_Copier. (High School room 141 laser and District Office, room 130, copier).

What it means for you
The simplest thing to do now is delete all the printers currently installed on your computer, then reinstall them with the new names.

Step 1 - Go to START, settings, Printers & Faxes.
Step 2 - Hold down "ctrl" while clicking once on each printer that is either an old P-something, says "DISTRICT" somewhere in the description or is a copier of any kind. Then press the delete key to remove them all at once. (This may take a few moments, depending on how many you select at once.)
Step 3 - when all old printers are gone, close the Printers & Faxes window, then open a Web browser to the Internal Home page.
Step 4 - Find "Install a new printer" under the "Online services" menu, and go to that page.
Step 5 - You'll now be looking at a list of ALL printers in the district. All printers will be grouped together by building alphabetically. Simply click on the printer you wish to install and say "Yes" to the 'Do you want to install this printer' question. There is also a check box to set a printer as default, choose that for the appropriate printer. Repeat for as many printers as you need to setup.

As usual, if you have any questions call us on the helpline (4025)